The challenge of a high-stakes event
Summits, trade shows and forums bring the right people together in just a few days, along with the crowds, packed agendas and complex logistics. Securing the right meetings, moving around efficiently and leaving nothing without follow-up is often an uphill battle, especially on ground you do not know.
Our approach
We prepare and run your visit, in full or in part depending on your needs: logistics, a business agenda and access to the local ecosystem. Your teams focus on the meetings that matter, while we orchestrate the rest on the ground. We operate at the continent's major events, such as AFCON, the Africa CEO Forum, SIREXE and GITEX. Beyond trade shows and summits, we also organise your scouting missions: the visit of an executive or a team to study a market and a potential setup.
What we take care of
Depending on your needs, on a single area or on the whole programme.
Logistics, from arrival to departure
- Accommodation search and booking (often scarce during the event)
- Cars and buses with bilingual drivers (your working language and the local one)
- Airport transfers and shuttles
- Accreditations, badges and access management
- Visas and invitation letters
- Interpreters and on-site translation
- Meeting rooms or a private workspace near the venue
- A dedicated on-site coordinator, a single point of contact
- Catering, dinners and business receptions
- Security and close protection
Business
- Business agenda: qualified meetings scheduled before you arrive
- Access to the local ecosystem and the right people
- Debrief and follow-up plan to turn the event into results
What you receive
On the chosen scope, a concrete result: a schedule of confirmed meetings, seamless logistics, a dedicated local contact who speaks your working language and the local one, and a wrap-up with key contacts and next steps.
Sample missions
- Africa CEO Forum : build a decision-maker meeting agenda in advance and coordinate your delegation on the ground.
- SIREXE : open access to the key players in extractive resources and energy, and set up the right meetings.
- COP : manage the logistics of a large delegation, from accommodation search to accreditations, with cars and buses with bilingual drivers, transfers and dedicated on-site coordination.
- Market scouting mission : organise the visit of an executive or a team coming to assess a potential setup, with on-the-ground reconnaissance, targeted meetings and full logistics.
Frequently asked questions
Do we have to hand you the whole event?
No. You choose the scope: a single area (for example accommodation or meetings) or the entire programme, alongside what you already handle in-house.
Can you arrange meetings before we arrive?
Yes. We build your business agenda in advance, identifying and reaching out to the right people, so that every day on site is worthwhile.
Do you also handle logistics and the language barrier?
Yes. We can take care of accommodation, transport and on-the-ground coordination, and provide a local contact who speaks your working language and the local one.