The challenge of a high-stakes delegation
Summits, competitions, international conferences: delegations often arrive in large numbers, with protocol constraints, equipment to move and a tight schedule, in markets under pressure (scarce accommodation, saturated transport). Any logistical slip shows.
Our approach
We prepare and run your delegation's visit end to end. A dedicated contact handles everything on the ground, unexpected events included, with discretion and respect for your protocol. You have only one thing to do: your mission. For a business delegation (trade show, commercial mission), see also our Events and Delegations service.
What we take care of
Depending on your needs, on a single area or on the whole programme.
Before and during the trip
- Accommodation search and booking (often scarce during the event)
- Flights and airport transfers
- Cars and buses with bilingual drivers (your working language and the local one)
- Logistics of equipment and gear (technical, broadcast, sports…)
- Accreditations, badges and access management
- Visas and invitation letters
On the ground
- A dedicated coordinator, a single point of contact
- Interpreters and translation
- Protocol and contingency management
- Security and close support if needed
What you receive
A turnkey visit: a logistics plan under control, a contact reachable at any time, and a delegation that arrives, operates and leaves without a hitch.
Sample missions
- AFCON : support a team of sports journalists and VIPs, with the logistics of broadcast equipment, accommodation, transport and on-the-ground coordination.
- COP : manage a delegation's visit, from accommodation to cars and buses with bilingual drivers, with end-to-end organisation and coordination.
- Institutional summit : support an official delegation with accreditations, protocol and full logistics.
Frequently asked questions
Do you also handle equipment and gear?
Yes. We organise the transport and logistics of equipment (technical, broadcast, sports gear…), in addition to accommodation and transport for people.
Do you work with government or institutional delegations?
Yes, with the discretion and respect for protocol they require. We adapt to your security and confidentiality constraints.